 "Denver Christmas Show")
SCAM ALERT FOR VENDORS
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
Santa's Elves are hard at work, check back often as we add new information constantly!
VENDOR WEBINAR
A MUST SEE FOR ALL VENDORS! LEARN ABOUT THE EVENT, LOAD IN AND IMPORTANT UPDATES
Use this handy Getting Ready Checklist to ensure you are set to go for the show! This coincides with all the information below and makes sure you do not miss anything.
Table of Contents
General Information
VENDOR WEBINAR - A GUIDE & REVIEW OF THE VENDOR KIT!
SHOW MANAGEMENT
The Denver Christmas show is produced and managed by:
Marketplace Events LLC
2000 Auburn Dr., Ste 200
Beachwood, OH 44122
702.893.0737
www.marketplaceevents.com
www.denverchristmasshow.com
SHOW OFFICE
Our show office will open on Tuesday, November 19th and will remain open through the end of the Show.
Vendor registration & Info desk will also open on Tuesday, November 19th and will remain open through the entire show. When you arrive to move-in, please check in and pick up your vendor badges.
SHOW HOURS
Friday, November 22, 2024 9:00am – 7:00pm
Saturday, November 23, 2024 9:00am – 7:00pm
Sunday, November 24, 2024 10:00am – 5:00pm
VENDOR ENTRANCES DURING SHOW HOURS
Vendors will enter through the main entrance of the show. Please make sure you have your vendor badge to allow access to the show.
SECURITY
Show Management provides security for the show floor during move-in, move-out, show hours and overnight. However, neither Show Management nor the National Western Complex is responsible for lost, damaged or stolen articles. We encourage you to take all valuables with you when the show closes each evening. A tarp/sheet covering your booth after show hours goes a long way in securing your belongings.
Most thefts happen during move-in, move-out and within 30 minutes of show closing. Staff your booth accordingly and when the show does close, wait for the attendees to clear out.
Report anything of a suspicious nature to Show Management and/or Security.
Full and final payment for exhibit space must be made by October 15. Show Management reserves the right to refuse entry to
any Vendor whose account has not been settled and paid in full.
If you have signed and authorized Marketplace Events to automatically charge your card on your original contract, please make sure funds are available in the proper time frame. If you have any questions regarding payment processes, please contact your show team. Any contracts that are outstanding after the show cycle is completed will automatically be sent to collections and the Vendor will still be responsible to pay off the booth space and will not be allowed to exhibit in any future shows with Marketplace Events.
Facility & Utility Ordering and Information
Electrical Ordering
This is done with Marketplace Events on behalf of National Western Complex - please reach out to Gianna to confirm Electrical Purchase.
PRICING:
- Before November 8th 2024
- $75.00 per (20) amps
- After November 8th 2024
- $125.00 per (20) amps
Deadline for Orders is November 14th 2024
Wifi Ordering
This is done with Marketplace Events on behalf of National Western Complex - please reach out to Gianna to confirm Wifi Purchase.
PRICING:
- $45.00 for Access
Deadline for Order is November 14th 2024
SHOW DECORATOR SERVICES
GEMS is the provider for Show Decorator Servicers, they will be sending out individual vendor log in's once contracted into the event.
Please follow the link here to register for the Denver Christmas Show & reach out for a log in if you have not received the invitation email yet: GEMS Decorator Ordering System
Move In Schedule & Map
Move-in time varies based on booth location. Please refer to the move-in map posted:
MOVE IN MAP - DENVER CHRISTMAS SHOW - 2024
Drive In Ramp Access Map - Denver Christmas Show - 2024
BOOTH #'S - Denver Christmas Show 2024 - Subject to change at any time!
General Load In Dates/Times
***NEW THIS YEAR*** Tuesday, November 19, 2024 |
1:00pm - 7:00pm |
Wednesday, November 20, 2024 | 9:00am - 7:00pm |
Thursday, November 21, 2024 | 9:00am - 7:00pm |
If you need additional time, please make special arrangements with Show Management.
2024 MOVE-OUT INFORMATION
Sunday, November 24, 2024 | 5:00pm - 9:00pm |
Monday, November 25, 2024 | 8:00am - Noon |
YOU MAY BEGIN BREAKING DOWN YOUR BOOTH IMMEDIATELY FOLLOWING THE CLOSE OF THE SHOW. HOWEVER, DRIVE-ON ACCESS WILL NOT BE PERMITTED UNTIL ALL AISLE CARPET HAS BEEN ROLLED UP.
During Move-Out everything that your company brought to the Show must be removed or disposed of after the Show. If not, there will be a charge to your company for cleanup.
Any damage to the facility floor will be charged to your company.
Dismantling your booth prior to show close at 5:00pm on Sunday is strictly prohibited.
FOOD & BEVERAGE / CONSUMABLE ITEMS POLICY REQUIREMENTS
Please ensure if you are going to have any sampling or sales of consumable items larger than the allowed sample sizes below, that you reach out to the team ASAP.
Alcohol Sales Requirements:
- No alcoholic beverage sampling may occur on site.
National Western Food Or Consumable Items Policy:
- Sample Size: Sampling must be no more than 2 ounces for foods and 4 ounces for beverages.
- No concession related food or beverage can be plated or served for onsite consumption without approval from SSA Group. Every specialty food product must be pre-packaged and prepared for home consumption.
PARKING
Daily Pass: $15
(3) Day Pass*: $25
*While Supplies Last
These will be sold during move in and on the first day of show by National Western - when parking is purchased, they will give you a hang tag for easy access during the weekend.
Credit card payment only. Cash will not be accepted.
CLICK HERE FOR PARKING LOT MAP
General Rules & Regulations
ELECTRICAL REGULATIONS
Standard Electrical Service can be ordered through Show Management – See Facility & Utility Ordering Section Above.
- No homemade Power Splitters for any reason.
- No Daisy Chaining of power cords, surge protectors, or outlet splitters.
- Ensure all electrical outlets have approved plug ends with grounds, and approved proper surge protectors.
- General Electrical Dos and Don'ts
Exhibitors are responsible for their own electrical and lighting.
HOLIDAY DECOR
You MUST have holiday decor within your booth - we understand not all products are holiday based but we do ask that all booths incorporate the spirit of the season for the guests shopping for their gifts and presents!
VEHICLES IN EXHIBITS RULES
If you plan to have a motorized vehicle in your booth as part of your display, please contact Show Management for pre-approval and move-in instructions. All vehicles, boats and equipment containing fuel must meet and comply with the following requirements before entry into the facility:
- There is to be no more than one (1) gallon of fuel or 1/4th the capacity of the fuel tank, whichever is less.
- Fuel tanks used for storage of excess fuel must meet applicable Federal, State and Local fuel storage requirements.
- Fuel tanks are to be locked or taped shut, and all portable tanks removed. Locking the vehicle will be sufficient for cars in which the gas cap cover can only be detached from inside the vehicle.
- Ignition keys are to be removed and given to show management to remain onsite at all times.
- Vehicles, boats, and similar exhibited products with more than hundred square feet (100 sq. ft.) of roofed area are to have a smoke detector.
DENVER DISPOSABLE BAG FEE REGULATIONS
Per Denver’s Fee on Disposable Bags (Chapter 48, Article IX of the Denver Revised Municipal Code), retail stores shall impose, collect, and account for a fee of $0.10 on every disposable bag provided at checkout for the purpose of transporting goods. Retail stores are required to remit $0.06 of the fee collected on every disposable bag to the City and County of Denver on a quarterly basis.
Temporary vendors are considered stores within the ordinance.
For more information Click Here to be redirected to the City and County of Denver's website or email questions to bringyourownbag.finance@denvergov.org.
How to Complete the Bag Fee Remittance Form
FIRE REGULATIONS
No flammable products, open flames, or flammable display materials, etc. are permitted in the exposition hall by order of the Fire Department and the Facility Security Department. Enclosed structures over 300 sq. ft. must have a fire extinguisher and smoke detector. Enclosed structures of over 300 sq. ft. must install a sprinkler system inside the structure. No cartons, boxes, or crates may be stored behind booth curtains.
Pine straw/ hay is not allowed.
All material used in the construction and decoration of an exhibit must be flame retardant. This includes scenery, backdrops, drapes, table, and dust covers.
No hazardous material will be permitted in an exhibit.
No vehicles or other apparatus, which has a fuel tank, will be permitted as a display without written permission from show management.
THE FIRE MARSHALL OF THE STATE OF COLORADO RESERVES THE RIGHT TO MAKE ANY FINAL DECISION REGARDING THE ABOVE REQUIREMENTS
MICROPHONE AND SOUND REGULATIONS
Use of microphones, audio equipment and musical instruments is permitted, however, sound levels must be kept at a volume that management deems reasonable.
Violators will receive one warning. If there are more problems with volume, Show Management reserves the right to prohibit the
STAFFING YOUR BOOTH POLICY
All vendors are expected to be in their booths during all published show hours, as we do receive consumer complaints about un-staffed displays. Our visitors pay an entrance fee and expect to be able to do business with our vendors at any time during show hours. If you are in violation of this rule, your company may not be permitted to exhibit with us in the future.
DEMONSTRATIONS AND HANDOUTS POLICY
Vendors demonstrating products and/or distributing marketing materials, product samples or souvenirs are not permitted to do so outside the confines of their rented exhibit space.
Working in the aisle is strictly prohibited and will be enforced by show management. This includes any mascots.
ALCOHOL & DRUGS POLICY
No alcohol may be consumed on show site during show hours. Alcohol consumption is strictly forbidden during all move-in and move-out hours. Additionally, the use or distribution of illegal drugs is strictly forbidden. Any persons including vendors, service providers, employees, attending the show that does not comply with this policy will be removed from the show and their credentials will be revoked.
ANIMAL & PET POLICY
Only trained and certified service animals are permitted. Personal pets are not allowed.
AERIAL ITEM RULES
No vendor will be permitted on the roof of the building for the purpose of installing aerials or for any other reason. No vendor is permitted to fly drones or any other similar items without approval from show management inside the event area.
PRODUCT DISPLAY RULES
Only products agreed upon in the signed contract can be sold and displayed in your booth. Only one
(1) product per 100 sq. ft. unless otherwise authorized by show management.
SALE OF MERCHANDISE AT THE SHOW REGULATIONS
All Vendors are reminded that to sell products "cash and carry" during the show, you must comply with all rules and regulations of Marketplace Events. Vendors are responsible for obtaining any such permits as required. Only merchandise approved by the show may be sold. Vendors must agree to issue refunds for any returned items No food or drinks may be sold without the approval of show management
MUSIC, PHOTOGRAPHS, MARKETING REGULATIONS
Booth Guidelines
Booth Planning 101 Video
Tips and Tricks about planning your booth space.
Booth Expectations
Please don’t forget company is coming! This is Christmas event, and we ask you to plan your space accordingly with holiday décor. We ask that everyone decorate their space to include décor, lights, trees, etc. We know from other shows that those booths that are decorated do better! The shoppers are feeling festive!
MPE provides each inline vendor with a back curtain 8 feet in height, two side curtains, each 3 feet in height and an ID sign with company name and booth number. A corner booth has only back drape. An island booth (open on all 4 sides) does not have any pipe and drape or ID sign. Example of inline booth 8’ high x 10’ wide x 3’ front to back sides
Flooring
Flooring is not included in the cost of your exhibit booth. It is required that all booths be floored. Please be prepared to put down some type of clean, professional-looking floor covering that covers 100% of the booth’s square footage. All edges must be secured. You may bring your own or rent from the show decorator . You can also consider interlocking foam tiles as a neat, but inexpensive flooring option.
Table Skirting
It is mandatory that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all four
sides. All skirting must be pressed and neat. Use of plastic tablecloths, sheets, shower curtains or any type of “makeshift” tablecloths is not permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the
Vendor’s expense.
All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. The show decorator is available to rent tables that will be properly skirted if needed for
an additional charge. Storage options are available. Please ask your sales consultant about options and pricing.
Booth Regulations
Booth displays, including signage, shall not exceed 8 feet in height. Your display may be 8 feet high for the width of your back drape. Side walls may go as tall as 5 feet from the back of your booth, or ½ the depth of your booth. For the remaining 5 feet toward the aisle, your display must return to the same 3 feet height of the side curtain unless otherwise approved by show management.
All unfinished portions of displays must be draped or finished to be pleasant to the public view. Show Management may require vendors to purchase drape if display is not finished adequately.
Not Allowed Within Booth:
Balloons, Helium or Otherwise
Hay or Straw
Tents or Canopies
Signs over 8' feet, this is the height of the back drape provided within your booth space
Tear-drop flags, paper banners, hand written signs. All signs must be professionally made
Rotating, flashing, strobe or projection lights
No flag poles above 8' feet
ENHANCE YOUR COMPANY'S ONLINE VENDOR LISTING
Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.
For any assistance with your listing, please consult the FAQ section.
We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.
Learn more about the benefits of creating your enhanced listing.
GO FROM BASIC TO ENHANCED!
Sales Tax
For information regarding sales taxes prior to the event please visit the Colorado Department of Revenue website.
Denver/Colorado Sales and Special Event Tax License Information
Social Media Tips
Click to read up on our Social Media Tips and find out lots of great ways to use Social Media to promote your presence at the Denver Christmas Show.
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your holiday décor and celebrations with us.
Hashtags: #DenverChristmasShow
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event.
Click Here for the Social Media Marketing Kit
Ticket Information
WILL CALL
Will Call will be located at the box office.
**VENDOR BADGES ARE FOR VENDORS; THEY ARE NOT TICKETS TO THE SHOW. THEY SHOULD NOT BE LEFT AT WILL CALL TO BE PICKED UP BY ATTENDEES.
Vendor Promo Code
Feel free to share the below code and graphic with your followers and consumers to give guests and immediate $2.00 off on their online ticket!
VENDOR BADGES
Up to Five (5) vendor badges are provided for 100 -300 square feet.
Up to Ten (10) vendor badges are provided for 400+ square feet of space.
10 badge maximum
VENDOR BADGES MAY NOT BE USED AS ADMISSION TICKETS FOR GUESTS
HOTEL INFORMATION
| Hotel Name | Group Rate | Bookable Link |
Renaissance Denver Central Park Hotel 3801 Quebec Street, Denver, CO 80207 Phone: 303.399.7500 | $119.00 ~ | Click Here - Renaissance |
Home2 Suites by Hilton Denver Downtown 801 15th St, Denver, CO 80202 Phone: 303.759.1301 | $89.00 ~ | Click Here - Home2 Suites |
Tru by Hilton Denver Downtown 801 15th St, Denver, CO 80202 Phone: 303.759.1201 | $79.00 ~ | Click Here - Tru |
RV PARKS DENVER
Dakota Ridge RV Park (15-20 minutes west of downtown)
17800 West Colfax Ave., Golden, CO 80401
303.279.1625
Chief Hosa Lodge & Campground (25-30 minutes west of downtown)
27661 Genesee Drive, Golden, CO, 80401.
303.526.1324
Denver Meadows RV Park (15-20 minutes east of downtown)
2075 Potomac St. Aurora, CO 80011 **this is bare bones campground, informal washroom & laundry**
303.364.9483
Prospect RV Park (15-20 minutes northwest of downtown)
11600 West 44th Ave. Wheat Ridge, CO 80033
303.424.4414
Barr Lake RV Park (15-20 minutes northeast of downtown)
17180 East 136th Ave. Brighton, CO 80601
303.659.6180 or 800.655.9234
Flying Saucer RV Park (15-20 minutes southwest of downtown)
2500 West Hampden Englewood, CO 80110
303.789.1707
INSURANCE
Show Management is insured against public liability and property damage claims arising out of the conduct of the show. This insurance does not cover vendors’ property, which is placed on display at the vendor’s risk. Every reasonable precaution will be taken to protect vendors’ properties, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes. Please refer to items #4 and 5 on your vendor contract/application or contact Show Management if you have questions.
Ensure you are adequately insured.
A few things to be aware of:
- Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE.
- Marketplace Events is not selling this insurance and doesn’t profit from it in any way. This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts.
The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance but it must meet the following requirements:
- Comprehensive General Liability and All Risk Property insurance
- Coverage must be from the start of move in to the end of move out
- Coverage of at least $1,000,000 for each separate occurrence
- Name Marketplace Events LLC (2000 Auburn Dr. Suite 200, Beachwood, OH 44122) and the venue (National Western Complex at 4655 N Humbolt St., Denver, CO 80216) as additional insured
- Provide a copy of the certificate of insurance (COI) to MPE if requested
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
MPE Exhibit/Product Acceptability Standards For 2024 (USA)
As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.
MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.
MPE maintains these policies to ensure a welcoming environment for all attendees and exhibitors.